• Amber Zelaya

8 Hour Wedding Day Timeline Sample for Wedding Video

For many couples who reach out to us early on as they begin navigating the waters of planning their wedding day, they simply aren't sure how much time they need. Take a deep breath if you're feeling stressed - that's totally OK! :) At Zpro Films we are always happy to schedule a wedding video consult to chat more about wedding coverage needs, but we've also put together several blogs that discuss topics that are fantastic resources to check out if you're looking for more information on calculating your wedding day coverage for your wedding videography team. Before we jump into our sample wedding day timeline for 8 hour coverage, here's a sneak peek of a wedding we just delivered to a couple who had an 8 hour wedding day coverage at The Laurel Wedding Venue in Grapevine, Texas.

Watch this New Sneak Peek

At a minimum, we always recommend 8 hours of videography coverage, although, for several reasons many couples often need 9, 10, and 12 hour coverage depending on all of the special moments they are planning, as well as enough time to enjoy their wedding day without feeling rushed. If you're curious what a 12 hour wedding day timeline looks like, you'll want to read this blog.

Now that you've seen a quick sneak peek of a real couple who had 8 hour coverage, let's get to the sample timeline!

2:30 p.m. Videographer Arrives

Your wedding videographers arrive and introduce themselves quickly, as well as handoff mics to the bride and groom. If you're not familiar with our mic process, we'll cover that in another blog, but it's quick and easy! Next, your wedding videographers will finish unloading equipment and start capturing details immediately.

2:45 p.m. Bridal Party Robe Shots & Bride Details

If time allows, the first videographer will take time to capture artistic shots of the bride's wedding dress, veil, rings, invitations, family heirlooms, jewelry, and any other trinkets that are important to the bride. Next, they'll capture bridesmaids as they toast in their matching outfits or robes, along with the bride and mother of the bride.

2:45 p.m. Groom & Groomsmen Getting Ready

While the first videographer is working with the bride, the second videographer will capture the groom and groomsmen getting ready, as well as any special details - shoes, cuff links, watch, handkerchief, tie, etc.

3:00 p.m. Bride Gets Dressed + Bride & Bridesmaids First Look

Once the bride is mostly dressed, now is the time for your wedding videographer to capture intimate moments with your maid of honor helping you zip up your dress and slip on your shoes. Perhaps your mom and grandma help with your earrings and jewelry or adjusts your veil. This is a great time to get a shot of all generations of wedding rings in the family! If you have a letter for your mom, a gift, or vice versa, this is a great time to capture your reactions and tearful embraces! For more ideas of moments to capture with mom, you'll want to check out 18 Wedding Video Worthy Memories to Capture with the Mother of the Bride & Groom on Your Wedding Day .

3:30 p.m. Bride & Father First Look

We always love a father daughter first look. During this special moment th bride has the option to see her father or another father figure in her life. If your father or loved one plans on praying with you or reading a letter etc., it's important that your wedding day videographer know ahead of time so that the father of the bride can be mic'd to capture audio. Get ready for the waterworks on this one!

3:40 p.m. Bride & Bridesmaids Photos

Before the wedding ceremony, the bride and bridesmaids will take portraits somewhere beautiful at your venue's location. While your photographer takes portraits, your wedding day videographer will capture candid moments and nice group shots of the girls.

4:00 p.m. Bride Letter Reading

After the bride is mic'd and completely dressed, the wedding videographer will pull the bride aside to read the letter from the groom. The videographer will first capture the bride's genuine reaction to reading the letter silently, and then after she's had time to soak in the emotion of the letter, the bride will have a chance to read her favorite portion of the letter aloud to capture audio to incorporate into the wedding film.

4:15 p.m. Groom Letter Reading

After the groom is completely dressed, the second videographer will pull the groom aside to read the letter from the bride. The videographer will first capture the groom's genuine reaction to reading the letter silently, and then after he's had time to soak in the emotion of the letter, the groom will have a chance to read his favorite portion of the letter aloud to capture audio to incorporate into the wedding film. Wedding day letters are of course completely optional but highly recommended. You can read more about 3 Reasons To Write Bride & Groom Wedding Day Letters here.

4:30 p.m. Ceremony Details & Setup

Your wedding videographers will be ready to capture your guests arriving and finalize any lingering details before your wedding ceremony begins. This includes mic'ing your officiant and the sound system in your ceremony venue.

5:30 p.m. Wedding Ceremony

From this point forward, your two wedding videographers will be manning a three to four camera setup - two on tripods and the other two on gimbles or handheld that they will carry with them as they move. Keep in the mind, the best part about having two videographers at a minimum is that they will be ready to capture both the bride and groom's reactions during the wedding processional, vow reading, ring exchange, and any other special traditions you are planning. They will also be on the lookout for reactions of your immediate family members like parents, grandparents, siblings, and bridal party.

Please note this time block varies for most weddings. Your ceremony will completely depend on what kind of wedding ceremony you are having. Non-religious ceremonies typically last around 15-20 minutes, while religious-based ceremonies can last from 30 minutes to 1 hour and longer.

6:00 p.m. Family Photos, Bridal Party Photos & Lighting Setup for Wedding Reception

After capturing your wedding ceremony vows and recessional, one of your wedding videographers will head immediately to your reception site to capture details, finalize lighting & live feed if applicable, as well as finalize audio needs to capture your wedding toasts and speeches by loved ones while the other videographer grabs a quick shot of your family members right before family portraits begin. Afterward, the videographer will join the other wedding videographer to prepare for your grand entrance.

Please note, you'll want to make sure that you designate a family member or friend to help rally the troops and ensure your wedding videographer and photographer know who everyone is. Also, if for whatever reason you don't opt for a first look before your wedding ceremony, this is also when you would traditionally take your wedding portraits together, as well as family portraits and portraits with the entire bridal party.

6:30 p.m. Bride & Groom Newlywed Portraits & Romantic Shots for Video

After the bride and groom's first look, your wedding videographer and photographer will want to capture beautiful romantic shots of you two together while giving you a little bit of direction (if you are comfortable with it - this is something we always discuss with our couples in our discovery meeting before your wedding day to understand you as a couple so that we can craft a wedding film that is unique to you as a couple).

It's important and we highly recommended that you dedicate at least 10-15 minutes of this time with your wedding day videographers while also giving your wedding day photographer the same amount of time to ensure they can both capture what they need to capture your memories. During the time your photographer is shooting, your wedding day videographer will look for candid moments in between posed moments to add to your wedding day film.

During this time one of the two videographers will likely head to your ceremony site to begin setup for the wedding ceremony as well as mic your wedding day officiant and soundboard. This same videographer will also begin capturing details of the ceremony site before your wedding guests arrive.

7:15 p.m. Bridal Party Grand Entrance, then Bride & Groom

We always love the celebratory nature of a grand entrance to a bride and groom's wedding reception. Your grand entrance to your wedding reception should represent you as a couple, and your wedding videographers will be ready to capture it!

7:20 p.m. Bride & Groom First Dance & Parent Dances

It's always a great idea to go straight from the Grand Entrance to your Wedding Reception to your first dance as husband and wife. Your friends, family, and loved ones already have all eyes on you, so why no go ahead and kick off your reception with a dance before dinner is served. Following bride and groom first dance, it's also customary to follow up with the father/daughter dance, and mother/son dances as well.

7:35 p.m. Welcome Blessing & Dinner

When dinner is served, your wedding venue should already have plates prepared for your wedding videographers and photographers. During this time our video cameras are not recording and we resume post for filming right after the meal.

For dinner we always recommend for couples to consider a private meal. It's a great time to connect with your new spouse, decompress, and re-energize for the rest of your wedding reception!

8:10 p.m. Bridal Party Speeches & Toasts Toasts

While dinner is wrapping up, this is a great time to have your maid of honor and best man toast to the bride and groom! Your wedding videographers will have already planned for these speeches and will be ready to film them and capture audio during this time. Your wedding videographers will also likely have suggestions as to where they should stand and remind your speech-givers to keep their microphones close to their mouths so that we can capture the best audio possible for your wedding film.

8:25 p.m. Cake Cutting, Bride & Groom Toast, Bouquet Toss & Garter Toss

Again, these are the typical traditions of most weddings, but traditions vary and we have filmed everything from dance performances by the bride, groom, or family members, wedding singers, live band performances, traditional teas, and more. The sky is the limit to what you can plan throughout your wedding reception!

8:40 p.m. Open Dance Floor

Get ready to dance the night away! As your grand exit approaches, one of your wedding videographers will head outside to your grand exit site to set up lighting and capture your departure care arriving at your wedding venue if possible.

Or if dancing is not an option at your wedding for cultural or religious reasons, this is a great time to incorporate more speeches by loved ones, vocal and live musical performances or games that you and your guests can enjoy.

Before the end of the night prior to your last dance (if applicable), your wedding videographer will retrieve audio equipment and mics from the bride and groom.

10:25 p.m. Bride & Groom Last Dance

While one of your wedding videographers captures your last dance, the second videographer will head outside to help prepare guests for your grand exit. If throwing confetti or lighting sparklers, it's extremely important to ensure your guests wait to light sparklers or release confetti per the instruction of your wedding videographers and photographers to ensure the moment is captured in the best way possible!

10:30 p.m. Grand Exit

After dancing the night away and celebrating the best day of your life with the love of your life, it's time to start your forever adventure and head for your getaway car, boat, helicopter, or horse and carriage. Opting for fireworks under the stars before your getaway? Your getaway can be as grand or simplistic as you desire and your wedding videographers will be there to capture it until the very last precious moment so you can remember your wedding day forever!

Couples reading this blog, how many hours of coverage do you think you'll need for your wedding day? Feel free to share your thoughts in the comments or reach out to us via email at If you found this blog helpful, stay tuned for more sample wedding day timelines with different hours of coverage.

All of that to say, I sincerely hope our blogs continue to provide value throughout your wedding planning process, as well as give you food for thought leading up to your wedding day! Please know we are here to be a resource to all of the couples that reach out to us.

Wishing you light, love, and all of the positive vibes in the world!

Hugs and love,

Amber Zelaya